Job Description

The Admin Specialist in the Japan office plays a central role in ensuring smooth daily operations while supporting both administrative and cross-functional processes in a fast-paced, growth-oriented environment. The ideal candidate is detail-oriented, communicates clearly, and can efficiently manage multiple tasks to help the team stay organized, productive, and ready to grow.

Description

* Handle daily administrative tasks such as document filing, data entry, and managing office supplies to ensure smooth operations.
* Oversee warehouse operations, including inventory management and periodic asset checks.
* Manage office visitor arrangements and assist with meeting room scheduling.
* Efficiently manage communications, with a focus on supplier management, and perform administrative tasks typically associated with a receptionist, including handling emails, phone calls, and correspondence.
* Provide logistical support for projects and events, assisting with planning, execution, and evaluation to ensure successful outcomes.

Profile

* Native-level Japanese speaking with business-level English.
* Prior experience in an administrative or support role is advantageous.
* Ability to act as a liaison between different levels of the organization and external parties.
* Detail-oriented with strong problem-solving skills; capable of managing schedules and logistics.
* Strong interpersonal skills with the ability to work effectively both independently and as part of a team.
* Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.

Job Offer

* Career growth opportunities within a fast-growing international company.
* Comprehensive training programs covering IT knowledge, business development, and soft skills.
* Work-from-home flexibility after probation (per company policy).
* Mobile allowance.
* Flat organizational structure, flexible culture, and results-oriented environment.

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Shou Konno on +81 3 6832 8637

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