Job Description

Job Title: Administrative Assistant II (1 year contract)

Location: Site-Based (Oil & Gas)

Schedule: Monday – Friday

Overview:

We are seeking an Administrative Assistant II to provide administrative and coordination support to site Superintendents and site-based teams. This role is ideal for an organized, proactive professional who thrives in a fast-paced, industrial environment. This is a 1 year contract with high possibility of extension.

Key Responsibilities:

• Provide day-to-day administrative support to site leadership and field teams.
• Coordinate meetings, events, and training sessions, including logistics, scheduling, and materials preparation.
• Maintain and organize documentation, reports, and records using Microsoft Office Suite and SharePoint.
• Support data entry, tracking, and reporting in SAP and Excel.
• Assist with onboarding processes, communications, and general site coordination activities.
• Liaise with internal departments and external vendors as required.

Qualifications:

• 1–7 years of administrative experience, preferably within the oil and gas or industrial sector .
• Proficient in Microsoft Office (Excel, Word, Outlook, SharePoint) ; SAP experience an asset.
• Strong attention to detail, organization, and communication skills.
• Must have a valid driver’s license and personal vehicle to access the site.

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