Job Description

Hughes Collective is pleased to present an exciting opportunity on behalf of our client.

Position Title: Executive Assistant

Location: Saskatoon-based | In office

Employment Type: Full-Time

Our Client

Axiom is where innovation and collaboration collide. A local consulting firm with a global footprint, Axiom is transforming how technical expertise fuels industries like mining, energy, environment, and agriculture.

Headquartered in Saskatoon and founded in 2011, Axiom has grown from a bold idea into a 200+ person team spread across North America, India, South Africa, Saudi Arabia, and beyond. Their growth trajectory plan is steep with a vision to scale far beyond what meets the eye today.

Axiom’s culture is its why. Axiom is entrepreneurial, humble, and driven by curiosity. Their “nerd culture” is alive and well, water nerds, rock nerds, dirt nerds all united by a belief in failing forward, speaking candidly, and doing work that truly matters. At Axiom, people don’t just work alongside each other, they grow together, mentor one another, and build solutions that leave a lasting impact.

The Opportunity

Axiom is looking for an Executive Assistant who can help create clarity in a fast-paced environment. This role supports a high-functioning COO in managing a wide range of operational responsibilities, ensuring information is organized, timelines are maintained, and the right details get in front of the right people at the right time.

You’ll also assist with contract documentation and other confidential material, making comfort with detailed work essential. This is a strong fit for someone who enjoys keeping things organized, supporting senior leadership, and maintaining a steady flow of work during a period of growth and organizational change.

Key Responsibilities

As the Executive Assistant, you will work collaboratively and are responsible for:

1. Executive Support & Operational Coordination

• Provide comprehensive executive support to the COO, including priority management, scheduling, communication flow, and confidential coordination.
• Maintain operational discipline by organizing workflows, tracking follow-through, and ensuring alignment across executive priorities.
• Prepare executive briefs, board materials, high-level summaries, and confidential reports and presentations.
• Review, organize, and support the management of high-volume legal contracts, ensuring accuracy, compliance, and secure handling of sensitive materials.

2. Integration & Corporate Coordination

• Support cross-functional integration efforts by coordinating timelines, deliverables, documentation, and communication during ongoing M&A activities.
• Maintain structured corporate documentation and ensure all stakeholders have timely access to accurate information.
• Anticipate operational needs, identify risks or gaps, and proactively recommend solutions to keep projects on track.

Qualifications

As the Executive Assistant, you will bring:

The Essentials (Hard Skills)

• Diploma or degree in Business Administration, Operations, or equivalent experience.
• 10+ years of progressive administrative or executive support experience, including 5+ years supporting senior leadership.
• Experience handling highly technical or confidential documentation, ideally within legal, compliance, or contract-heavy environments.
• Proven background in project coordination or integration activities, ideally within M&A, legal or organizational change environments.
• Advanced proficiency in Microsoft Office Suite, Teams, SharePoint, scheduling systems, and digital collaboration tools.
• Experience managing competing priorities, sensitive information, and fast-paced operational workflows.
• Strong technical aptitude and comfort navigating HRIS, CRM, or financial reporting systems to support cross-functional tasks.

The Intangibles (Soft Skills)

• Operates with exceptional discipline, precision, and reliability.
• Highly organized and forward-thinking, consistently three steps ahead.
• Thrives under pressure and remains composed in changing or uncertain conditions.
• Exercises strong judgment, professionalism, and confidentiality at all times.
• Effective communicator able to distill complex information into clear, actionable insights.
• Demonstrates accountability, decisiveness, and an ownership mindset.
• Proactively identifies needs, solutions, and efficiencies without waiting for instruction.
• Flexible and adaptable with the ability to navigate shifting priorities while staying aligned to core objectives.

What Our Client Offers

Axiom’s culture and total rewards are designed to support employee well-being, growth, and long-term success:

• Vacation & Leaves - Vacation, sick days, community volunteer days.
• Group Benefits – 50% Employer-paid extended health and dental coverage.
• Wellness Program - Choose from Health Spending, Lifestyle Spending or Group Retirement Savings.
• Professional Development - Annual allowance for courses, certifications, and professional dues.
• Culture & Growth - A chance to work in an entrepreneurial, collaborative environment where curiosity is celebrated.

About the Collective

At Hughes Collective , we don’t just recruit, we revolutionize how talent meets opportunity. We’re not in the business of filling roles; we’re in the business of transforming careers and powering businesses with bold, game-changing hires.

For candidates, this isn’t just about your next job, it’s about uncovering your passions, amplifying your strengths, and unlocking your potential. We’re here to connect you to a career that excites, inspires, and fuels your future.

This isn’t recruitment as usual, this is Hughes Collective . Bold. Authentic. Unapologetically different. Your next move starts here.

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