Job Description

Job Description

About our company...

For over 48 years, Triple Crown Corporation has been a trusted name in the Greater Harrisburg area. With continued growth on the horizon, we're excited to keep raising the bar in quality craftsmanship and customer care for the communities we serve. We specialize in Property Management, Construction, Land Development, and Real Estate Services —delivering top-tier solutions to our valued partners, clients, and customers. As a full-service design-build company, we offer both commercial and residential expertise across Central PA and beyond.

About the position..

We’re looking for a Construction Executive Assistant to join our team. This position will be providing support to the Construction Division by handling day-to-day administrative tasks such as project documentation, maintaining records, and coordinating schedules to assist in keeping company projects organized and on track.

• Provide administrative support for construction projects from initiation to closeout.
• Schedules and coordinates meetings and appointments for Construction Division managers.
• Prepares and modifies various documents, including, but not limited to, project schedule reports, email correspondence, weekly employee schedules, and monthly KRA’s for field managers.
• Attends Construction Division related meetings as needed and is responsible for completing meeting minutes and updating notes in the Construction Drive.
• Compiles closeout binders for each project, including hard and electronic copies.
• Reviews and brings attention to updates for project data & schedules in construction management software and spreadsheets.
• Process purchase orders (POs), invoices, and expense reports in alignment with company procedures.
• Assist PMs with project documents including contracts, RFIs, submittals, change orders, meeting minutes, and permits.
• Maintain organized project files (electronic and hard copy) for quick retrieval and compliance.
• Maintains and organizes warranties and rebates for registration of appliances and documents the information in turnover to the Property Management Division.
• Issues hauling permits for the Site Department and follows up on completion of payments.
• Coordinates the application, receipt, and management of building permits to ensure compliance with project requirements and regulatory deadlines
• Supports the General Superintendent by coordinating tool inventory management and preparing monthly and quarterly compliance reports to ensure accurate tracking and adherence to company standards.
• Coordinates compliance with Pennsylvania Department of Transportation (PA DOT) regulations by managing required certificates, maintaining accurate documentation, and completing quarterly vehicle and equipment registrations on schedule.
• Actively participates as a member of the company’s Safety Committee Team and assists the Learning & Development Specialist in scheduling/coordinating necessary trainings.
• Oversees, maintains, and issues Vendor and Subcontractor documents for Construction and Property Management in VendorCafe.

What we are looking for from you...

• Must have a valid Driver's License, reliable transportation, and automobile insurance
• Associate's Degree in Business/Office Administration, Business Management, or a related field
• Minimum of 10 years of administrative experience; or a blend of education and experience that provides the skills needed to succeed in this role
• Minimum of 5 years' experience in the construction, engineering, or architectural industry
• Must be proficient in Microsoft Office programs and Adobe Acrobat
• Experience using construction software is required (i.e. Bluebeam, Sage, Procore, Yardi)
• Notary Public Certificate is preferred, but not required
• Strong written and oral communication skills
• Must be detail oriented and highly organized
• Must be able to handle frequent change and work in a fast paced environment

How you and your family can benefit from working with us...

• Employer Paid Insurances - Short Term & Long Term Disability and Life Insurance
• Health Insurances Plans Available - Medical, Dental, and Vision
• Retirement Plan - 401K with Employer Match & Profit Sharing
• 11 PTO days within the first 6 months of employment
• 3 days of Wellness Hours - to use towards you and your family's health & wellbeing
• 9 Company Paid Holidays!
• Stable, Growing, Successful company with over 48 years of success in the Greater Harrisburg area!

Please feel free to visit our website at: -us/careers/ to learn more about what Triple Crown Corporation has to offer you!

Selected applicant will be subject to a background check

We are an Equal Opportunity Employer

Triple Crown Corporation is a drug-free workplace with a strict zero-tolerance policy.

Job Tags

Similar Jobs