Job Description

This role requires the successful candidate to be in office 5 days a week. Our office is located downtown Toronto in the Financial District.

The Day to Day:

• Act as primary point of contact for general inquiries via email and telephone and logging of enquiries
• Preparation of initial response to client enquiry and assigning to appropriate team members
• Preparation and distribution of daily weekly and monthly reporting
• Coordinate interoffice mail distribution schedule and materials
• Maintenance and reporting of departmental expenses
• Responsible for inventory management and ordering of materials supplies and services for the O&B Events sales team
• Coordinate with all applicable suppliers to ensure that sales team have items needed for daily operations (e.g. O&B Artisan for Gift Bags/Chocolates Gift Cards Marketing Materials Business Cards)
• Perform general clerical duties including but not limited to photocopying faxing mailing filing and rotation of events department files
• Support management team in assigned project-based work which may include drafting and modifying a variety of documents and/or correspondence as well as performing basic accounting functions
• Support Events team as required including other duties as assigned and/or required

Qualifications :

• 1-3 years working experience in a similar administrative capacity
• Exposure to or experience in a sales and/or event planning environment an asset
• Experience performing basic accounting functions an asset
• Practical working knowledge of Microsoft Office applications
• Self-starter flexible and able to work independently
• Ability to multi-task and change priorities constantly as needed in a fast-paced environment
• Excellent verbal and written communication skills and professional telephone etiquette
• Superior customer service skills in addition to impeccable personal presentation required
• A keen eye for detail is a must!
• Legally eligible to work in Canada

Additional Information :

** We thank all applicants for their interest in Oliver & Bonacini; however only suitable candidates will be contacted to continue the application process. **

Remote Work :

No

Employment Type :

Full-time

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