Job Description

Executive/Personal Assistant to a Founder/CEO

Compensation up to 80,000-95,000 ++ Terrific Bonus+ Full Benefits+ 3 weeks of vacation. This role is working in the office for 2-3 months and then can be primarily remote after the onboarding. The office is downtown and TTC accessible.

The OPPORTUNITY: Is with a Founder/CEO that wants an Executive/Personal Assistant to help keep business and personal life organized and on track. The client is an entrepreneur, and the organization is the fashion industry ! The ideal candidate will have strong communication skills, problem solving skills as well as the proven ability to build and maintain relationships with many stakeholders/clients/high profile individuals. If you are proactive, resourceful and have the ability to prioritize and effectively manage multiple priorities as well as enjoy being part of a motivated and engaged culture, then we want to hear from you!

Responsibilities:

• Manage Founder's busy and constantly changing calendar, schedule meetings, appointments, calls and provide meeting materials etc.
• Coordinate travel (domestic and international) for client meetings, buying material, fashion week (New York, Milan, London, Paris etc.). Book hotels, car service and provide detailed agendas. Coordinate personal travel.
• Screen, prioritize, and respond to calls, emails, and correspondence on behalf of the Founder.
• Prepare documents, presentations, reports, and meeting materials.
• Ensure the Founder is briefed, prepared, and supported for all meetings and engagements.
• Coordinating home maintenance, contractors, and service providers.
• Gift shopping and event-related purchases.
• Coordinating with staff at vacation properties.
• Ensuring personal calendars align with professional schedules.
• Planning private events, dinners, and gatherings and attending when required.
• Sending invitations, managing RSVPs, and organizing catering/event details.
• Coordinating reservations at restaurants and social venues in multiple cities.
• Managing personal correspondence (cards, thank-you notes, gifts).
• Tracking, managing, and reconciling personal expenses (credit cards, receipts, reimbursements).
• Comfortable with regular interaction with business partners, employees and external stakeholders.
• Other administrative work and ad-hoc tasks that may be assigned.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives or HNW Individuals.
• Post-secondary degree.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and professionalism in handling confidential information.
• Valid driver’s license. Possible travel to properties.
• Tech-savvy, with proficiency in Microsoft Office Suite, Outlook, and related tools.
• Exceptionally detail oriented managing expenses and invoices
• General accounting literacy is an asset.

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