Job Description

We’re supporting a high growth organization on their search for an Executive Assistant to join their team and support their President and CEO in Montreal.

This is a full time opportunity ( 4x a week in office) for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep operations running smoothly, and serve as a trusted right hand to busy executives.

What You’ll Do

• Manage complex calendars, coordinate meetings, and organize travel and logistics.
• Act as the key liaison between executives, clients, and partners—handling communications with professionalism and discretion.
• Draft, proofread, and prepare reports, presentations, and correspondence.
• Prepare materials and briefing documents for meetings; record and track follow-up items.
• Support special projects, research, and operational tasks to keep priorities moving forward.
• Manage vendor relationships, expenses, and administrative workflows.
• Help improve internal processes and keep the team organized and on track

What We’re Looking For

• 5+ years of experience as an Executive Assistant, Senior Administrator, or Operations Coordinator.
• Background supporting a CEO of a 50-100 person organization before would be ideal.
• Exceptional communication and organizational skills.
• Strong judgment and ability to handle confidential information.
• Proficiency in Microsoft Office Suite and Google Workspace; experience with CRM tools is a plus.
• Self-starter mindset — reliable, resourceful, and solutions-focused.
• Comfortable working independently in a remote environment.

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