Job Description

The HR Administrative Coordinator supports the organization’s HR services by delivering administrative coordination across recruitment, onboarding, training, performance management, health and safety, wellbeing, and employee records management. The role involves working closely with HR staff and other internal teams to ensure efficient, confidential handling of information and smooth implementation of HR initiatives. Strong judgment, organization, and coordination skills are essential to maintaining compliance and effective service delivery.

Key Responsibilities

• Employee relations
• Language testing coordination
• Payroll and documentation
• Supports the recruitment team
• Support the Human Capital Management (HCM) platform (preferably Dayforce) to ensure data accuracy and operational effectiveness
• Track progress on the HR work plan and coordinate HR-related projects from planning through completion.
• Prepare materials, update systems, collect data, produce reports, and conduct basic research to support HR decisions.

Required Background

• 2+ years of HR administrative support or coordination experience.
• Broad HR knowledge; HR certification (e.g., CHRP) considered an asset.
• Familiarity with relevant legislation (Canada Labour Code, ESA, OLA, Human Rights Act).
• Strong organizational, communication, and interpersonal skills; ability to handle confidential information.
• Proficiency in Microsoft Office and HCM platforms (ideally Dayforce).
• Bilingual in English and French; Reliability security clearance required.

Assets

• CHRP designation.
• Experience in the Public Service or Crown Corporations.

Contract Details

• Start date: December
• Location: On-site 1 day/week in downtown Ottawa
• Contract length: 20 months

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