Oneida Professional Services (OPS) is actively seeking a highly motivated full-time Medical Administrative Assistant in Yokosuka Japan. (This is an on-site role)
Job Summary :
Serves as program assistant performing data collection computation interpretation and presentation. Provides office assistant by performing various clerical and administrative duties such as developing presentations performing office automation duties such as word processing email correspondence managing suspenses creating briefing charts and development/tabulation or spreadsheets.
Responsibilities :
Advanced knowledge in the use of PowerPoint Excel and Word software capable of editing developing and reformatting complex formats (graphics tables within text revise and update spreadsheets etc.).
Fully capable collecting compiling editing analyzing and presenting data.
Fully capable in development and editing of lengthy complicated reports that may require multiple software formats.
Knowledgeable in development implementation interpretation and short- and long-term tracking of surveys and critiques.
Technical assistant/advisor to working groups planning and preparing presentations for annual PM conferences. Skilled ability in teamwork software and oral communication required.
Ability to compose correspondence from draft to final version both electronic and hard copy English language correct grammar spelling punctuation capitalization and format to prepare and edits written correspondence reports and presentations.
Standard office equipment such computers copiers fax machines telephone systems and office automation systems to perform a range of office support.
General medical ethics telephone etiquette excellent communication and customer service skills.
Education :
High School diploma and able to demonstrate their expertise through a combination of education and experience.
Minimum Experience:
At least 12-months of experience in program assistance/management support role.
Work Environment/Physical Requirements:
The work is mainly sedentary. However there may be some physical demands. Requirements include prolonged walking standing sitting or bending and preparation of conference rooms for meetings.
Additional Responsibilities: Collects and obtains data from multiple sources; compiles data for review and interpretation.
Analyzes data and provides reports. Evaluates data for trends tracking short- and/or long-term tendencies. Provides statistical insight and review of this data for use by PMS in refining programs and developing conference agenda.
Develops and distributes critiques and surveys soliciting feedback from customers users annual conference attendees and field offices.
Assists working groups in planning and preparation of projects. Provides technical assistant with computer programs datal collection and compilation and presentation methods.
Composes proofreads and edits documents. Ensures procedural and grammatical accuracy conformance with general policy and factual correctness. Ensures coordination procedures are followed.
Composes proofreads edits and tracks complicated reports that may be in multiple computer software formats. Works with PMs to determine format content charts and supporting documentation required to meet higher headquarters or other DoD requirements. Establishes monitors and manages suspense dates and brings to PMs attention any conflicts in schedule.
Contact for the program office field unit and the PMs responsible for the receipt control logging safekeeping and necessary action on program related sensitive materials.
Compensation: $25/ Hour
About Us:
The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering science and construction services worldwide.
Our family of companies includes:
We integrate our staff for dedicated cooperative and business-like delivery of services to enhance our customers missions.
Equal Employment Opportunity:
Oneida ESC Group is an equal opportunity employer committed to inclusion and diversity in the workplace. We take affirmative action to ensure equal opportunity for all applicants without regard to race color religion sex sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws national origin disability veteran status or other legally protected characteristics.
Oneida ESC Group participates in the E-Verify program. Learn more about the E-Verify program. ESC Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.
This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training. Oneida ESC Group makes hiring decisions based solely on qualifications merit and business needs at the time.
Required Experience:
Unclear Seniority
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