Job Description

Office Administrator

$20–23 per hour

1-month contract

Calgary, AB (On-site)

Your New Company

Hays Specialist Recruitment is partnering with a respected boutique real estate organization committed to delivering exceptional service and creating a collaborative work environment. This role is based in Calgary and offers the opportunity to join a team that values integrity, adaptability, and professional growth.

Key Responsibilities

• Greet and assist visitors, guests, and tenants, ensuring a professional and welcoming environment.
• Manage incoming and outgoing calls, mail, and courier packages.
• Maintain the front reception area and communal spaces to company standards.
• Organize meeting rooms, coordinate food services, and prepare meeting materials.
• Order and maintain office supplies inventory; liaise with vendors for replenishment.
• Prepare internal and external correspondence and maintain electronic filing systems.
• Support Corporate Services and assist with special projects as needed.
• Perform general office duties including document handling and administrative support.

What You Need to Succeed

• Previous administrative experience in a professional office environment.
• Front-line customer service or reception experience required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills with attention to detail.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
• High level of integrity, confidentiality, and professionalism.

What’s in It for You

This is a great opportunity to join a reputable organization offering a collaborative work culture and potential for permanent employment. You’ll gain exposure to corporate operations and contribute to a team that values innovation and continuous improvement.

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