Job Description

Our client, a leading heavy-industrial contractor based in Port Coquitlam, BC, is seeking a Project Administrator to support day-to-day operations, finance activities, and regional estimating functions.

Key Responsibilities:

• Organize the administrative setup of projects in InEight and maintain project documentation.
• Support time entry, payroll processing, and cost management for assigned projects.
• Assist with purchasing and receiving activities, including tracking vendor invoices and purchase orders.
• Support billing and accounts receivable processes to ensure timely client invoicing.
• Adhere to company project control procedures and client contractual, finance, and reporting requirements.
• Collaborate closely with project managers and regional teams to ensure smooth project administration and reporting accuracy.

Ideal Candidate Requirements:

• Completion of a 2–3 year diploma in Business Administration, or a minimum of 2 years of experience in accounting or project-based administration within construction or industrial environments.
• Working knowledge of ERP/Business Central and InEight software (or similar project systems).
• Proficiency with Microsoft Excel, Word, and Outlook; advanced Excel skills are preferred.
• Strong attention to detail with the ability to interpret and apply collective agreements; previous experience with union time-entry processes is an asset.
• Excellent communication skills and a proactive, professional approach to supporting operational teams.
• Willingness and ability to travel up to 4 months per year to project sites when required.

Why This Firm?

• Competitive salary range of $55,000–$75,000 per year.
• Comprehensive benefits including extended health, dental, vision, life and disability insurance.
• RRSP matching program, paid time off, and tuition reimbursement.
• Access to on-site parking, employee assistance program, and company-sponsored events.
• Opportunity for travel and exposure to major industrial projects across Canada.
• Join a respected, 100% Canadian-owned company with a strong commitment to safety, teamwork, and employee growth.

Interested candidates are encouraged to send their resumes in Word format to alex.ciotoiu@torustalent.com. Due to the time-sensitive nature of this position, only candidates selected for an interview will be contacted. Torus Talent and our clients are equal-opportunity employers.

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