Job Description

Workday Specialist

Department: People Team

Type: Full-Time

Location: Toronto (Hybrid)

Posting Date: November 14, 2025

At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.

When you choose OPTrust, you join a team of smart, talented people who fuel our success and have a passion for pensions. Everyone at OPTrust – from London, Toronto, and Sydney – makes a meaningful impact, our environment is fast paced, but we find time to have fun and give back to the community as well. Our strength resides in our team members with different backgrounds and perspectives creating an inclusive and fulfilling place to work for everyone.

What OPTrust Offers You

• Unique culture rooted in our core values – collaboration and teamwork, integrity, respect, flexibility, and excellence and continuous improvement – reflected across the team.
• Dedicated business strategy for inclusion, diversity and equity with multiple, meaningful opportunities to participate.
• Flexible, hybrid work model being implemented to balance the benefits of working from home and the collaborative teamwork experience in the office.
• Membership in our world-class defined benefit pension plan.
• A purpose-driven environment, including the opportunity to contribute to OPTrust’s climate change and responsible investing programs.
• Professional development opportunities and learning initiatives including access to LinkedIn Learning, in-house speaker series, tuition reimbursement program and professional association memberships.
• Comprehensive benefits package focused on your health and wellness, including dental, vision and extended health benefits.
• Opportunity to take parental and adoptions leaves to spend time with family.
• Competitive vacation package and time away from work such as work-life balance days.

If you strive for excellence and continuous improvement, value a collaborative and flexible team culture, and approach everything with integrity and respect, then we invite you to apply to join our team!

About the Role

We are seeking a highly skilled and experienced Workday Specialist to join our team. As a Workday Specialist, you’ll work in a team to implement org-wide Workday solutions that will shape how OPTrust uses technology to automate and streamline processes. You will build relationships not only within the People Team, but across the organization as you partner with various departments. In this role, you will be reporting to the Senior Manager, HR Technology and Operations, and work alongside one other Workday Specialist, as a team of three.

What You’ll Do

• Lead as the primary Workday partner for all configuration needs relating to Workday Payroll for Canada, Advanced Compensation and Reporting with strong interdependencies with Absence and Time Tracking. Serve as the lead technical support for Workday integrations (10+ integrations to other systems and vendors) in collaboration with our IT teams.
• Serve as the secondary Workday partner for configuration related to HCM, Absence, Time Tracking, CAN Benefits, Recruiting, Talent & Performance and Learning.
• Design and maintain Workday system configuration to align with current and future business processes and update/create new configurations as the business evolves.
• Work with subject matter experts to understand requirements and business processes and configure and test them in Workday. Includes ensuring correct security assignment.
• Collaborate with other internal stakeholders, such as IT and Compliance, to ensure seamless integration between Workday Payroll and other systems.
• Design and configure system reports and dashboards in Workday by collaborating with the senior leaders and people managers to understand reporting needs.
• Design and evaluate future state enhancements to business processes, configuration and/or reports within Workday. This includes managing the overall end-to-end flow of HR data across multiple systems and functions.
• Maintain user guides for Workday to ensure that documentation is up-to-date and that process steps are relevant for employees.
• Manage Operations requests including monitoring the Workday inbox for any employee related inquiries and action, and ad hoc reporting requests needed to support the business. This also includes addressing any functionality and configuration requests and troubleshooting any inquiries and escalating to Workday customer support, as required.

What You Bring

• Existing and current Workday Pro certifications related to HCM, payroll, reporting, integrations and/or security.
• 3-5 years of experience implementing or configuring Workday Payroll for Canada.
• 3-5 years of experience in working across other Workday modules with a strong working knowledge of all configurations related needs across the modules mentioned above.
• Knowledge of Canadian payroll legislation, tax regulations, and compliance requirements. Experience with Canadian payroll regulatory requirements, retirement/pension benefits, payroll processing, unions/collective bargaining agreements, compliance and reporting is preferred.
• Proven analytical skills and the ability to translate business requirements into system configurations.
• Effective communication, with the ability to communicate with impact, credibility and empathy.
• Proven interpersonal skills, with the ability to work effectively in a team and as an individual contributor.
• Strives to look for process improvement and to create capacity across the organization.
• Detail-oriented, with a focus on accuracy and quality in all tasks.

Please submit your application via Workday by November 28, 2025 using the below link:

Serving a membership as diverse as ours and investing in a global market means cultivating an environment that embraces inclusion, diversity, and equity in everything we do. OPTrust is an organization engaged in building on our unique and diverse strengths. We know a diversity of backgrounds, cultures, gender identities and perspectives are critical to achieving our shared goals.

If you require accommodation at any time during the recruitment process, please send a message to careers@optrust.com, or discuss your needs with the Talent Acquisition Consultant during the telephone screening. We will do our best to work with you and provide appropriate accommodation.

As an organization we’re seeking ways to respond to the Truth and Reconciliation Commission of Canada’s Call to Action 92. We are working with the Canadian Council for Indigenous Business to build bridges with Indigenous communities and partners, and we have created an employee-led Reconciliation Working Group that will work with Indigenous experts to identify a path to reconciliation for our organization.

We thank all interested applicants, however only those under consideration will be contacted.

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